Application for Fundraiser

St. Mary Magdalene Catholic Church

Note: We do not accept fundraising applications for raffles and other games of chance. Learn more.

Fundraising Policy

Name of Organization/Ministry:
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Name of fundraiser/event:
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Requested Date of Event: //
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Requested Date of Event (2nd Choice): //
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For Multi-Day Event: Please enter all the dates for your event in a mm/dd/yy format.
Dates for this Event
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Alternate Dates
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If your event cannot be held on the above requested dates, please enter alternate dates (2nd choice).
Description:
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Beneficiary of Tithe will be:
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Funds will be used for:
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Estimated Gross funds to be raised:
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Estimated Expenses:
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Estimated Net funds if your ministry raises funds in excess of your need/goal, what will you do with the surplus?
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Where are you requesting the fundraiser/event be held?
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Who will be the target market for the fundraiser?
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Any initial start-up funds needed for the event?
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If so, how will this be funded?
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How will money be collected? What safeguards are in place? (See Diocesan Guidelines)
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Is a permit or license required for this event?
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If so, who will be responsible for the permit or license?
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Submitted by:
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Phone Number: --
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Message Please submit completed application to the Director of Business Administration three months prior to the scheduled event. Application will be presented to the Pastor after review and recommendation by the Pastoral Council. The submitter of the requesting organization/ ministry will be notified of the Council's recommendation by the Parish Office Staff.
E-mail
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Cash Control Procedures
For Ministry or Affiliated Parish Organization Fundraiser
Message There should always be at least two people present at the same time and place when handling cash, i.e. if good are being sold and tables are separated there should be two people at each table.
Message Cash receipts during the period following the event and the actual counting should be safeguarded in a locked deposit bag, cabinet, or safe.
Message The counting of cash receipts should be done with at least two people present and should be documented using a tally sheet. (A copy of the tally sheet used in counting the Sunday Offertory can be obtained from the Parish office.) There should be verification of the count by a second person. Checks should be endorsed to prevent the unauthorized cashing, i.e. endorsing should include for "deposit only into account __________." Tally sheet should be signed by all counters. If the fundraiser is held more than one day, the cash receipts should ideally be deposited daily.
Message If goods are being sold, there should be control of both the inventory of goods and cash. For example: if Table A was issued a starting inventory of 100 items that were selling for $1.00 each and at the end of the day there were 13 items remaining, there should be $87.00 in cash (plus any money used to start a bank if one was issued.)
Message Expenses for the event should never be paid out of cash receipts. To receive a check from the church, complete a 'Check Request Form' in its entirety making sure to attach any receipts. The check will be mailed to the address indicated on the form.
 
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